The Gate & Scale House Coordinator is responsible for greeting, announcing and dispatching truck & trailers into and out of the facility. The positions will operate the scale and document incoming and outgoing weights as well as manage associated paperwork. Duties may include using radio, telephone, or computer to transmit information, paperwork and reports on work progress.
Inbound/Outbound Paperwork Management
- Collect all necessary endorsement paperwork from drivers
- Accuracy of Delivery Numbers, Purchase Order & Sales Order
- Outbound documentation management (CoA, BOL, SDS)
- Scan & transmit paperwork to the appropriate departments and groups, including Warehouse, Production, and Customer Service
Inbound/Outbound Traffic Flow Communication
- Proactively monitoring IB/OB delivery schedule and communicating delays or issues to the Planning & Procurement and/or Logistics group as necessary
- Announce arrivals to production operators and warehouse personnel and provide real-time status updates on the production schedule
- Manage real-time accuracy of the truck log
- Dispatch all drivers to the correct location as instructed
- Professionally work with drivers on a day-to-day basis as the initial onsite contact
- Communicate company PPE requirements and safety regulations to all visitors entering the facility, including drivers and contractors
Truck Weight Tickets
- Perform necessary steps to ensure all inbound/outbound trucks are weighed properly, moving trucks through the scale in a timely manner
- Document incoming and outgoing weights
Scale House Management
- Manage main gate operation using company phone and Gate App
- Maintain general cleanliness and stocking supplies in scale house
